January 16th, 2020 Meeting Minutes

HOMEOWNER’S ASSOCIATION BOARD OF DIRECTORS MEETING

Date:                January 16^th, 2020

Time:                6:30pm

Location:           Central Park

Attendees:                    Nancy Zimmer, President                       Y                                             

                                    David Weisbaum, Vice President                      N         

                                    Mohamad Kamaredine, Treasurer                     N                     

                                    Vickie Hooke, Secretary                         Y                                             

                                    Felicia Erskine, Director                         Y                                                         

                                    Andre Hardy, Director                           Y                                 

                                    Walt MacDonald, Director                                    N                     

Quorum of HOA board were present?   Yes,                               Lee and Becky from Oasis present?     Yes

Homeowners Present: # 4

Meeting called to order @ 6:40 pm                                             Meeting adjourned @ 7:40 pm              

Motion to approve the minutes for Nov First by Nancy Second by Andre, approved by all present. Typos noted.

                                                  (month)

Minutes:

Financial Update:

• Finished out 2019 with a surplus of $34K – Motion to leave in 2020 operating budget First by Nancy, second by Andre, approved by all present.
• Becky making phone calls to homeowners past 30-day grace period on dues. Letters going out week of 1/20 over 90 days delinquent.
• Ratify payment plan for homeowner w/ large delinquent balance- Motion by Nancy to accept, second by Andre, approved by all present.

Reserve study results – Lee met with Jeff w/ Reserve company. Report due in 3 weeks

Landscape Update:

• Hardwood tree trimming starting week of 1/20
• Weed treating backyards starting week 1/23, Oasis sending letter of notice to homeowners
• Flowers to be replaced in entrance way
• Root pruning commencing 1^st qtr. of the year

New Business:

Oasis to commence email blast announcements to homeowners

Access Gate

• Data migration to new system, issue discovered with incomplete decal code numbers.
• Affected approx. 25% of homeowners
• Completed numbers collected, entered in new system.
• Issue has dissipated

Pool Inspection

• 12/23 minor pool violations discovered by health department
• List of items provided to HOA Board and Hixon Pool Services
• 1/2 violations cleared, pool re-opend
• As a result of negligence on Hixon Pool Company a new company has bid for our account.
• Pool King, offered services for less money and servicing 3x per week.
• Motion by Vickie to accept, seconded by Felicia, approved by all present.

Holiday Expense

• $50 over $200 2019 budgeted amount. Motion to ratify by Andre, second by Nancy, approved by all present.

ARB approvals for the period of 10/18/19 – 1/16-20

• 10/21 – Klimowicz – 10000 NW 3^rd Court – Fence
• 10/28 – Rhoades – 209 NW 101 Ave – Re-Roof
• 11/12 – Burrows – 10012 NW 5^th St – Re-Roof
• 11/22 – Zuares – 10145 NW 3^rd Ct – Solar Panels
• 12/18 – Marchant – 10021 NW 3^rd Ct – Re-Roof
• 12/26 – Lesh – 10048 NW 2^nd St – Re-Roof
• 1/09 – Rayneir – 10012 NW 2^nd St – Paver Repair
• 1/14 – Platica – 225 NW 100 Ave – Windows and Doors
• 1/14 – Marchant – 10021 NW 3^rd Ct – Re-Roof Revised

Open Floor

• Homeowner complaint about trees not being cut in backyard, house backs up to office park. Lee will address with DEO
• Suggested additional lighting in very dark areas around the community. Will be researched by Oasis
• Hardwood cutting, still being finalized by Board and DEO
• Homeowner possible violation inspections to commence 1/23 by Lee w/ Oasis and Vickie, board mbr.

Motion to adjourn made by Andre, seconded by Nancy, approved by all present