Meeting Minutes February 16,2016
SUNSET COVE HOMEOWNERS ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
TUESDAY FEBRUARY 16, 2016
MEETING MINUTES
CENTRAL PARK RECREATION CENTER
CALL TO ORDER
THE FEBRUARY16, 2016 SUNSET COVE BOARD OF DIRECTORS MEETING WAS CALLED TO ORDER AT 6:35PM
ROLL CALL
THE FOLLOWING DIRECTORS WERE PRESENT AT ROLL CALL: PRESIDENT WILL HERNANDEZ, TREASURER GERRY HOLSTEIN, SECRETARY WALT MACDONALD, GLEN PARISH, SIMONE LUKE(6:40PM). THE FOLLOWING MEMBERS WERE ABSENT: VICE PRESIDENT NANCY BECTON AND DIRECTOR SAL GAMBINO
APPROVAL OF MINUTES
PRESIDENT HERNANDEZ ADVISED THAT MEETING MINUTES FROM JANUARY 19,2016 MEETING COULD NOT BE APPROVED DUE TO THE LENGTH AND THAT THE MINUTES NEEDED TO BE REWRITTEN. SECRETARY MACDONALD AGREED TO DO THAT
PRESIDENT’S REPORT AND LANDSCAPE/IRRIGATION UPDATE
PRESIDENT HERNANDEZ THAT SO FAR SOME 109 PALLETS OF SOD HAD BE INSTALLED AND THAT THIS PROJECT IS ABOUT 98% COMPLETE. HE ALSO ADVISED THAT OUR IRRIGATION SYSTEM IS RUNNING AND THAT THERE HAVE BEEN A FEW FAILURES WHICH HAVE BEEN REPAIRED.
FINANCIAL REPORT
PRESIDENT HERNANDEZ THEN TURNED OVER THE MEETING TO TREASURER HOLSTEIN THE MONTHLY FINANCIAL REPORT. TREASURER HOLSTEIN REPORTED THAT THE $14,000.00 DOLLARS FROM THE JANUARY 2016 FINANCIAL REPORT HAD BEEN POSTED IN THE WRONG LOCATION. HOLSTEIN REPORTED THE FINANCIALS WERE IN GOOD SHAPE WITH THE COLLECTIBLES STILL A PROBLEM HOLSTEIN INDICATED THAT THERE WAS SOME $151,000.00 DOLLARS IN THE RESERVE FUND. THE TOPIC OF RESERVES PROVOKED A GREAT DEAL OF DISCUSSION. DISCUSSION INCLUDED COLLECTIONS, REVISING THE “LOCK BOX” PROBLEM AND SELECTING A COMPANY FOR THE 2015 AUDIT.
TREASURER HOLSTEIN MADE A MOTION TO USE THE AUDITOR FROM PAST AUDITS AND TAX RETURNS, THE STROMER COMPANY. THE MOTION WAS 2ND BY GLEN PARISH. WITH NO ADDITIONAL DISCUSSION THE MOTION PASSED UNANIMOUSLY. DIRECTOR PARISH AGREED TO CALL STROMER COMPANY TO SET UP A CONTRACT TO DO THE WORK.
LEGAL UPDATE/COLLECTIONS
THIS PORTION OF THE MEETING WAS REPORTED BY DIRECTOR LUKE. DIRECTOR LUKE ADVISED THAT THERE ARE 10 HOMEOWNERS WHO ARE NOW IN THE HANDS OF THE ATTORNEY FOR COLLECTION. THE AMOUNT TO BE COLLECTED WAS SOME $24,000.00 DOLLARS.
MASTER ASSOCIATION REPORT
THE MASTER ASSOCIATION REPORT WAS HANDLED BY HOMEOWNER LIZ ALBERT APPOINTED LIASON TO THE BOARD. HER REPORT INDICATED 5 HOMEOWNERS HAD SUBMITTED REQUIRED PAPERWORK RANGING FROM A HOME ELECTRICAL GENERATING SYSTEM, 2 POOL APPLICATIONS, A GARAGE DOOR, A FENCE AND 1 ROOF. DISCUSSION BEGAN ON THE ELECTRICAL GENERATING SYSTEM THAT REQUIRED A PROPANE TAKE FOR FUEL AND WHETHER THE CITY OF PLANTATION WOULD APPROVE THIS APPLICATION; DISCUSSION BEGAN ON THE REVISING THE ARB FORMS PLACING ARB MEMBERS UNDER THE SUNSET COVE BLANKET INSURACE POLICY. A MOTION WAS MADE BY GLEN PARISH TO COVER ARB
MEMBERS UNDER THE SUNSET COVE INSURANCE POLICY. THE MOTION WAS 2ND BY SIMONE LUKE WITH NO ADDITIONAL DISCUSSION THE MOTION PASSED. A MOTION WAS ALSO MADE BY GLEN PARISH TO CONTACT OUR ATTORNEY FOR A REVIEW OF THE ARB FORMS FOR A LEGAL REVIEW THE MOTIOJ WAS 2ND BY GERRY HOLSTEIN. WITH NO ADDITIONAL DISCUSSION THE MOTION PASSED.THE MASTER ASSOCIATION LIASON REPORTED THAT THE “ASSOCIATION” WOULD BE CONTACTING THE CITY OF PLANTATION TO REPAIR THE MANY POTHOLES ALONG CENTRAL PARK PLACE.
OLD BUSINESS-FOR DISCUSSION
UPDATE ON GUARDHOUSE AND CABANA RENOVATION PROJECT
THIS PORTION OF THE MEETING WAS HANDLED BY PRESIDENT HERNANDEZ. HERNADEZ THAT THE GUARD HOUSE IS JUST ABOUT COMPLETED BUT RAN INTO A PROBLEM WITH LIGHT SWITCHES AND A PROBLEM SECURING THE AIRCONDITIONER OUTSIDE. THE WORK FOR THE BATHROOM POOLS WAS $42,000.00 AND THAT A FIRE INSPECTION FAILED BECAUSE EACH BATHROOM NEEDED FIRE EXTINGUISHERS. WORK HAS NOT BEGUN ON THE BATHROOMS AS YET.
NEW BUSINESS
VIOLATIONS HANDLED BY BLUE CREST VIOLATIONS MAILED OUT FOR FENCE HEIGHT, AND A BLUE TARP ON A ROOF.
OPEN FORUM
DISCUSSION INVOLVED WEB SITE, ANTIQUATED DOCUMENTS, FENCES AND SOD COSTS.
ADJOURNMENT
MOTION MAKE BY GERRY HOLSTEIN TO ADJOURN MEETING. 2ND BY SIMONE LUKE MEETING ENDED AT 8:16PM