Meeting Minutes January 19,2016
SUNSET COVE HOMEOWNERS ASSOCIATION, INC
BOARD OF DIRECTORS
MEETING JANUARY 19, 2016
MEETING MINUTES
THE JANUARY 19, 2016 MEETING OF THE 2016 BOARD OF DIRECTORS WAS CALLED TO ORDER BY PRESIDENT WILL HERNANDEZ AT 6:30PM. MEETINGJ LOCATION CENTRAL PARK RECREATION CENTER.
THE PRESIDENT ASKED SECRETARY WALT MACDONALD TO CALL ROLL: THE FOLLOWING DIRECTORS INDICATED THEY WERE IN ATTENDANCE: WILL HERNANDEZ, PRESIDENT, NANCY BECTON VICE PRESIDENT, GERRY HOLSTEIN, TREASURER ARRIVED LATE BUT WAS IN ATTENDANCE, WALT MACDONALD, SECRETARY, SAL GAMBINO, DIRECTOR, GLEN PARISH, DIRECTOR, SIMONE LUKE, DIRECTOR WAS IN ATTENDANCE BUT WAS LATE FOR ROLL CALL
APPROVAL OF MINUTES
PRESIDENT HERNANDEZ MADE A MOTION TO APPROVE THE MINUTES FROM THE LAST MEETING. AFTER CHECKING IT WAS FOUND THAT THOSE MINUTES WERE NOT ENCLOSED FROM BLUE CREST. THIS MOTION WAS TABLED FOR THE FEBRUARY MEETING.
PRESIDENT HERNANDEZ DELAYED THE FINANCIAL REPORT BECAUSE TREASURER WAS SLIGHTLY LATE AND DID NOT GO OVER THE FINANCIALS
LEGAL UPDATE AND COLLECTIONS.
PRESIDENT HERNANDEZ BROUGHT UP A PAST EMAIL UPDATE AND VOTE FOR A HOMEOWNER ON NW5TH STREET WHO WAS FINANCIALLY BEHIND IN PAYMENTS. THE HOMEOWNER REQUESTED A PAY OFF PLAN FOR A PERIOD OF TIME WITH A $2,000.00 DOWN PAYMENT. THIS PROPOSAL FROM THE HOMEOWNER AND THE ATTORNEY WAS APPROVED BY THE BOARD THROUGH AN EMAIL VOTE.
PRESIDENT HERNANDEZ THEN CONTINUED DISCUSSION REGARDING A NUMBER OF HOMEOWNERS WHO WERE IN ARREARS IN MAINTENANCE PAYMENTS THERE WAS A TOTAL OF 8 HOMEOWNERS EACH HOMEOWNER PROBLEM WAS DISCUSSED IN LENGTH AND BOARD DISCUSSED MEASURES REGARDING THESE PEOPLE SO THE ATTORNEY COULD FOLLOW THROUGH ON ACTION DECIDED.
IT WAS DECIDED THAT A LETTER FIRST SHOULD BE SENT TO THE HOMEOWNER AND THEN SENT TO THE ATTORNEY REGARDING LATE PAYMENT.
IT WAS ALSO DECIDED THAT ONLY 2 BOARD MEMBERS WOULD BE THE SOLE CONTACT WITH OUR ATTORNEY FOR ANY QUESTIONS AND/OR ANSWERS. SIMONE LUKE AND GLEN PARISH WOULD HANDLE THAT ACTIVITY.
IT WAS ALSO MENTIONED THAT SOME HOMEOWNERS CAME UP WITH PAYMENTS WHEN THEIR AUTOMATIC GATE ACCESS WAS TURNED OFF.
UPON COMPLETION THIS DISCUSSION PRESIDENT HERNANDEZ CALLED UPON TREASURER HOLSTEIN FOR HIS REPORT. MR. HOLSTEIN ADVISED THAT MOST OF THE ENTRIES APPEARED TO BE OK WITH EXCEPTION OF
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$14,000.00 ON THE BALANCE SHEET OF A BANK STATEMENT. DISCUSSION BEGAN ON THIS SUBJECT AND IT WAS DECIDED THAT THEIR MAY HAVE BEEN A FINANCIAL ENTRY IN THE WRONG PLACE. TREASURER HOLSTEIN HAD A DISCUSSION WITH THE NEW BLUE CREST CONTACT, CARLOS KOPECNY, WHO REPLACED MARA HOLSTEIN TO VISIT THE OFFICES OF BLUE CREST AND GO OVER THE STATEMENT.
MASTER ASSOCIATION REPORT
LIZ ALBERT, MASTER ASSOCIATION LIASON, ADVISED THAT THE MASTER ASSOCIATION DECIDED TO ABANDON THE NEED FOR THE MASTER TO SIGN OFF ON ROOF REPLACEMENTFROM ANY HOMEOWNER IN SUNSET COVE.
OLD BUSINESS
PRESIDENT HERNANDEZ AND DIRECTOR SIMONE LUKE DISCUSSED THE ONGOING FENCE PROBLEM IN SUNSET COVE. BOTH HAVE RESEARCHED FENCE COMPANIES AND FOUND ONE THAT HAD A GOOD PRICE BUT ONCE THEIR WORK BEGAN IT TOOK FOREVER TO FINSH THE JOB. HE WAS NOT RECOMMENDED.
LANDSCAPING/IRRIGATION
PRESIDENT HERNANDEZ BEGAN A DISCUSSION THAT SOD HAS BEEN INSTALLED TO HOMES AS PART OF A PROGRAM THAT BEGAN TOWARD THE END OF 2015. HE ALSO SPOKE ABOUT A 4 INCH MAIN BREAK ON THE CANAL SIDE OF THE COMMUNITY CLOSE BY THE CENTRAL PARK BLVD BRIDGE. HE SAID THAT EVERYTIME A HEAVY PIECE OF LAWN CUTTING EQUIPMENT PASSED OVER THE AREA THE GROUND WOULD SINK AND DAMGE THE PIPING.
OPEN FORUM
THE MEETING WAS OPENED TO ANY QUESTIONS FROM THE ATTENDING HOMEOWNERS. ONE QUESTION CAME FROM A HOMEOWNER WHO ADVISED THAT BLUE CREST HAD SENT HER A LETTER REGARDING HER ACOUNT WAS DELINQUENT AND SHE HAD PAID HER MAINTENANCE.
AT THIS TIME PRESIDENT HERNANDEZ INTRODUCED THE NEW CONTACT FOR BLUE CREST, CARLOS KOPECNY ALONG WITH THE OWNER OF BLUE CREST.
THE OWNER OF BLUE CREST MANAGEMENT SPOKE ABOUT THE OPERATION OF BLUE CREST AND THAT MARA HAD BEEN REPLACED BY CARLOS. THIS BEGAN LENGTHY DISCUSSION REGARDING THE COST OF MAILINGS ETC. THE OWNER OF BLUE CREST NEVER SAW THE MAILINGS. AT BLUE CREST NOTHING IS TO BE MAILED OUT UNLESS IT IS SEEN BY ANOTHER EMPLOYEE TO AVOID ANY MISTAKES AND PROBLEMS.
DISCUSSION REVOLVED AROUND THE SEVERE FINANCIAL PROBLEMS ENCOUNTERED, INVOICE MAILING, BANK STATEMENTS.
GLEN PARISH ADVISED TO BLUE CREST TO FOLLOW UP WITH “INTERNET BANKING” SO FINANCIALS CAN BE PREPARED 5 TO 6 DAYS IN ADVANCE SO THE TREASURER COULD REVIEW AND COMMENT AND MAKE ANY CHANGES. PARISH SAID TO COMMUNICATE BETTER TO ADVOID ANY PROBLEMS.
WITH NO ADDITIONAL DISCUSSION PRESIDENT HERNANDEZ MADE A MOTION TO ADJOURN. THE MOTION WAS 2ND BY WALT MACDONALD. A VOTE WAS UNANIMOUS.
THE MEETING ADJOURNED AT 8:16PM